3,000+ Employees

We're not one of the large ACA providers in the country.  We're not ADP. We're not Equifax.  We don't have fancy brochures and bombard you with an overwhelming amount of information. We're not Hertz.  We're not even Avis.   We just know how to get the job done, help your staff improve their data collection processes, and meet your deadlines and exceed your requirements.

As a large employer you’re likely seeking a full-service, custom solution that meets your exact needs.  Unlike other vendors that treat ACA IRS reporting like a commodity, we recognize that each large employer has its own unique workforce, systems and processes.

Highlights

ACA Managed Services understands the unique needs of employers with 3,000 plus recipients.  To that end, our standard solution not only includes 1095 form production/mailing and IRS e-filing, but also includes:

Large employers should take comfort knowing ACA Managed Services is a “one-stop shop” where clients can relax knowing the job will be delivered on time and within budget.

In sum, as we already have met and exceeded the expectations of our larger clients, we've built-in the level of service that we know your IT, HR and finance departments not only need and require, but frankly we know we need to provide to win and keep your business.

PLEASE REACH OUT TO DISCUSS HOW WE CAN WORK WITH YOU

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FAQ

For 3000+ Employees

Yes, one of our core competencies is employee benefits and ACA programming. To that end, our architects will be happy to have an exploratory discussion with you to learn more about your unique needs.

Quite honestly, we don’t really know. For starters, your data would have to be reviewed by someone at your company, your consultant or your vendor. This person(s) would need to have a general understanding of the ACA and the data that’s needed to accurately produce 1095s. In addition, this same person(s) would need to be able to figure out the correct line 14, 15 and 16 information for each covered individual. Starting to get the picture?

In addition, given the complexity of the ACA and the corresponding reporting requirements, this is a formidable task! For clients that have a dynamic work environment with lots of new hire, termination and job transfer activity, this only complicates things. Hence, the need for a Data Validation & Transformation Engine is even more compelling.

If you’re seeking “four or five star hotel” level concierge service, than you’ve come to the right place. Our experienced account managers have been trained to respond to your needs and will be happy to help. Each group with 3,000 plus employees is assigned a dedicated account manager.

Our team members understand the “all hands on deck” nature of the M&A world. Many of our consultants worked for leading advisory firms including PriceWaterhouseCoopers and Mercer HR Consulting where they had clients that were buying, merging or selling business units.

To our knowledge we are the only vendor that indemnifies our clients. Clients are indemnified up to the annual amount of their contract value. In order to qualify for indemnification clients must receive a score of 90% or better on their Indemnification request form.

Up to 2 hours of legal support is included in our solution offerings. If you need additional legal support, additional time can be purchased in blocks of 2 hours. Unlike dealing directly with law firms, our clients can “piggy back” on our contract and avoid 1) the contracting process and 2) having to pay a high retainer.

If you’re worried that your 2015 reporting might trigger an audit or that you may get a letter from the Exchange because one or more of your employees received a subsidy, than we can help you worry less. Why, clients receive up to 5 hours of support. Additional support can be purchased in 5 hour blocks.

In 2015 we helped many companies with affiliated relationships determine which entities needed to be included and how the information was to be reported to the IRS. In addition, our ACA legal experts will be happy to discuss this with you and your team.

The short answer is “yes.” These scenarios can be tricky and due to the challenges these life events bring, our solution architects have paid particularly close attention to the nuances of these transactions to make absolutely sure our software handles this.

Right from the start our solution was designed with the intent to handle multiple plans and off-cycle start dates.

Yes. Unlike all the other firms using the “Big Bang” method, clients with at least 1,000 employees can optionally elect this approach. Reviewing Line 14, 15 and 16 information, on monthly basis will ultimately create higher quality output and mitigate the risk of fines and penalties.

The short answer is “yes.” Our developers are happy to help you collect and transform your data and into ACA-ready information as long as each file has a common way to link the files, such as a unique employee ID or SSN.

Our ACA Contact Center serves just that purpose. Your employees can call our toll-free number Monday through Friday and can send us emails 24/7. Our agents generally answer employee inquiries within the same day. In addition, our collection of short and fun ACA videos are available via the AppStore at no additional charge. Our videos are customizable and can also be placed on your employer’s HR Portal.

There are so many reasons why quality assurance should matter to you and your employer. Given the potential for high fines and penalties as well as the ambiguous nature of the reporting requirements, the need for QA is high.

Depending upon the quality and completeness of your data as well as the people that are sourcing the data, again the need for QA is high. As a result, we recognize this and have created numerous QA checks in order to protect your P&L and your job.

We have been handling confidential employee data and information since 2001 when our HR Best Practices, our sister company which specializes in claims and eligibility auditing, was founded. To that end, we are HIPAA compliant and sign a HIPAA BAA on behalf of our clients.

Yes. We custom built our counting hours technology. Clients have been benefitting from our counting hours platform since 2013.

Basic Reporting & Filing Services

3,000+ Employees

ACA Managed Services understands the unique needs of employers with 3,000 plus recipients.  To that end, our standard solution not only includes 1095 form production/mailing and IRS e-filing, but also includes:

Large employers should take comfort knowing ACA Managed Services is a “one-stop shop” where clients can relax knowing the job will be delivered on time and within budget.

In sum, as we already have met and exceeded the expectations of our larger clients, we've built-in the level of service that we know your IT, HR and finance departments not only need and require, but frankly we know we need to provide to win and keep your business.

Middle Market

ACA Managed Services understands the unique needs of middle market employers.  To that end, our standard solution includes all the “bells and whistles” mid market organizations have including:

Middle market employers should take comfort knowing ACA Managed Services is a “one-stop shop” where clients can relax knowing the job will be delivered on time and within budget.

Small Business

ACA Managed Services understands the unique needs of employers with 50 to 249 employees.  To that end, our standard solution provides all the “basic blocking and tackling” services that employers with under 250 employees require. These services include:

If you’re looking for a proven, turnkey solution please contact us today.     Due to our DVT technology, our base service is very competitively priced, and includes certain features that we embed into our process that far exceed the service and support we believe is provided by  "price-only commodity" solutions that just input your data and output your reports.

FAQ

About ACA Managed Services And Working With Us!

ACA Managed Services is a full service, ACA IRS Reporting, Hours Counting and 1095 Auditing company that was started in 2014. Since that time our company has produced hundreds of thousands of 1095 forms for groups ranging from 75 to 108,000 recipients.

ACA Managed Services offers a standalone, full service solution. In addition to our IRS Reporting capabilities we also offer ACA consulting, data conversion, legal support, employee communications and contact center support for your employees. We also indemnify qualifying employers.

ACA Managed Services takes data security very seriously. Since 2001, the founder has provided medical claim audit, Rx audit and eligibility audit (among other human capital audits) on behalf of millions of employees and there has never been a breach. In addition, we will be happy to sign a HIPAA Business Associate Agreement to provide further protection.

ACA Managed Services provides has solutions for employers of all sizes from 50 to 100,000 plus recipients and has serviced employers in all industries and geographies.